Industry: Management
Location: Singapore
Job Description
Overview:
Project Administrator (Billing) is responsible for coordinating between Sales and Operational team on the collating of Project costs and expenses. The incumbent will be involved in ensuring projects financial health reports are presented to BU head to achieve the business objectives of timeliness, accuracy and cost effectiveness.
Responsibilities:
• Ensure all project payment and cost reporting are completed on time, accurately filed and maintained on Sharepoint and shared folder.
• Collaborate with Development Team to improve the user experience of company website regularly and create appropriate website content such as image editing and vetting of content (e.g. grammatical errors).
• To provide project administrative support to project teams including word processing, filling, document control, monitoring, tracking tasks and data entry.
• To maintain proper organization and storage of project documents (physical and digital media).
• To support the project teams in vendor payment process for all projects, through compilation of vendor invoice/payment certs, tracking of payment status etc.
• Manage and maintain all document storage and filling requirements for the department.
• Manage invoice processing
• Create and maintain comprehensive project documentation, plans and reports
• Coordinate between local finance AP and AR matters
• Supporting team in creating expense report/ raised PR/ Capex form and submitting to management.
• Track programme deliverables using given appropriate tools eg. MS Office
• Constantly monitor and report on progress of the programme to all stakeholders
• Present reports defining programme progress, problems and solutions
Requirements:
• Diploma in Business Administration, Business Studies or equivalent
• At least 2 years of relevant experience, preferably in Managed Services environment
• Prior experience in learning and development is an advantage
• Proficient in Microsoft Excel
• Effective analytical and problem-solving skills
• Must be detailed, accurate and meticulous
• Effective communication skills, both oral and written
• Self-motivated. proactive and independent
• Applicants must be willing to work in Kallang.