Industry: Human Resources
Location: Singapore
We are required Executive / Senior Executive, HR (HRMS).
Key Responsibilities:
• System Management: Assist the Deputy Director, HR in overseeing the day-to-day operation of the HRMS, including data entry, processing and reporting. Key responsibilities include managing HRMS access for the HR team and employees; configuring leave and claims settings; setting up proxy administration access for centre leaders and administrative staff; creating and maintaining HR directories; and supporting users in troubleshooting HRMS-related issues.
• System Upgrades and Enhancements: Support the Deputy Director, HR in collaborating with the IT Department, HR Team Leads and relevant stakeholders to implement new HRMS modules, features, upgrades and integrations. This includes working with the HRMS vendor to implement the recruitment, workflow and talent development modules; assessing the feasibility of stakeholder requests with vendors; evaluating software options; and coordinating the implementation process.
• Policy and Audit: Support the Deputy Director, HR in developing HRMS policies and processes that meet legal, regulatory and audit requirements. Liaise with internal and external auditors, where applicable, during HRMS-related audits.
• Data Integrity: Maintain the accuracy and consistency of employee data in the HRMS by conducting regular data audits, identifying and resolving errors, and recommending practical procedures to prevent recurrence.
• Reporting and Analysis: Generate reports and analyse HR data to identify trends, patterns and actionable insights that support HR strategies, process improvements and data-driven decision-making. Assist with report requests from departments, where required.
• Compliance: Help ensure that the HRMS complies with applicable data protection regulations and employment laws by keeping abreast of legal requirements and supporting the implementation of appropriate security measures.
Job Holder Requirements:
Qualification: Bachelor Degree in Human Resource Management, Information Technology or a related field.
• Experience:
o Minimum 2 to 3 years of experience in a similar role.
o Experience in managing HRMS implementation, upgrades and integrations would be advantageous.
Other Knowledge / Skills / Attributes:
• Technical Expertise: Strong understanding of HR management systems, databases and data management principles. Familiarity with HRiQ or comparable HR software, including payroll systems and applicant tracking systems (ATS), is preferred.
• HR Knowledge: Sound knowledge of HR processes, policies and regulatory requirements, including employment legislation, compensation practices and benefits administration.
• Analytical Skills: Ability to analyze data, identify trends and draw meaningful conclusions. Proficiency in data visualization and reporting tools would be advantageous.
• Communication Skills: Strong written and verbal communication skills, with the ability to engage effectively with HR staff, IT teams and other stakeholders, and to explain technical concepts clearly and concisely.
• Problem-Solving Skills: Ability to troubleshoot system issues, identify root causes and implement practical solutions to resolve technical challenges and maintain system stability.