Industry: Finance and Accounts
Location: Singapore
Roles & Responsibilities
Grow Asia is seeking for a highly motivated, organized and experienced all-rounder to join our team in Singapore as an Operations and Finance Manager. This new position is critical to ensuring the smooth operation of the Regional Secretariat team in Singapore, and the ongoing development of our dynamic and well-connected regional network.
The Operations and Finance Manager supports Grow Asia’s finance, budgeting, and management functions. Corporate and project responsibilities include drafting and updating of project budgets and expenditures, monthly financial reporting, contract drafting, review and modifications. The position is responsible for ensuring that Grow Asia’s and donors’ policies, procedures and legal requirements are followed throughout the contracting processes. The position will also play an important role in the management and tracking of grant budgets and will support Grow Asia’s Flagship teams in preparing, reviewing and submitting documentation relating to sub-grants, and providing support to business development functions including reviewing solicitations, costing/pricing for proposals, and drafting of proposal budgets and notes. This role reports to Grow Asia’s Lead, Operations and Finance.
RESPONSIBILITIES include but are not limited to:
Grants and Contracts Management
Reviewing grants, sub-grants, and associated contracts/agreements, staying updated on changes in donor and investor regulations, and ensuring that staff are aware of associated donor regulations, including reporting requirements.
Maintaining appropriate records of grants and contracts in compliance with Grow Asia’s and donor retention policy and procedures.
Maintaining a donor/investor reporting schedule and working with Flagship teams to ensure the quality and timeliness of all donor report submissions.
Supporting Flagship teams as appropriate in the preparation of donor/investor reports and communications.
Reconciling income against expenditures on the grants on a regular basis.
Acting as a resource on grant compliance issues related to donor requirements.
Employment and Third-Party Contracts Management
Maintaining confidential files and employee information.
Assisting with drafting job descriptions and employment contracts.
Drafting and reviewing contracts with consultants, suppliers and other third parties, including but not limited to MOUs, collaboration agreements, non-disclosure agreements, etc.
Financial Management and Reporting
Analyzing and preparing of financial/donor reports, donor and country office annual budgets.
Ensuring budgets are updated in the financial system by working with relevant teams and consolidating budgets into annual or quarterly budget pipelines.
Supporting the preparation of month-end closing and financial reporting.
Identifying matching funds as required in the donors’ contracts and ensuring these are being charged to the appropriate budget line item.
Working with Flagship teams or budget holders to be aware of and provide donor specific requirements for the financial reports.
Highlighting financial exposures and non-compliance to senior management and supporting the internal audit function
Reviewing expenditures and spending rates with relevant teams to update financial projections and make any necessary revisions.
Monitoring and providing appropriate follow-up actions for collection of donor receivables or settlement of donor payables in a timely manner.
Processing invoices including third-party suppliers.
Managing travel claims and expenses in accordance to Grow Asia policies.
Maintaining proper documentation and filing systems.
Coordinating training for non-finance staff to encourage awareness of proper budget management.
Other Operations and Administration
Managing office facilities, supplies and equipment.
Negotiating with vendors to secure service contracts, including for events.
General administration such as supporting event logistics.
Managing calendar appointments, travel arrangements and where required, composing and preparing correspondences.
Requirement
Holds a bachelor’s degree or equivalent experience in finance, accounting, or business administration function.
6-10 years of working experience, including experience managing and administering non-profit grants and budgets in a multi-country context.
Demonstrated understanding of contractual, legal and financial matters in relation to donor-funded projects.
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Strong business acumen with the ability to synthesise key themes and deliverables from objectives and strategies defined by senior management.
Excellent interpersonal skills including verbal and written communication, negotiation, cross-team project management and consensus-building.
Highly resourceful team player, with the ability to be effective independently.
Proven ability to handle confidential information with discretion
Be adaptable to various competing demands and demonstrates the highest level of service and response.
Emotional maturity, patience, curiosity, empathy, and a sustained willingness to broaden your horizons
Strong interest in global issues and sustainability.
Fluency in English, and proficiency in an additional Asian language(s) an advantage.
Proficiency in Microsoft Office, including MS Word, Excel and PowerPoint; knowledge of financial management systems and Quickbooks
Location: Singapore
Travel requirement: 10% of the time (subject to COVID-19 restrictions)
Salary: Competitive
Start date: Immediate
WHAT’S ON OFFER:
In addition to a competitive salary, this role provides a unique opportunity to (1) develop your capabilities and broaden your skill set in an organization that supports continuous growth, (2) work with a highly motivated, collaborative, efficient and compassionate team that also values autonomy, (3) be part of a dynamic, well-respected and credible entity in Southeast Asia, (4) connect with the World Economic Forum and its Food Action Alliance, and participate in the global agenda on food security and agricultural development, and (5) contribute to social, economic and environmental progress in Southeast Asia and beyond.