Industry: Management, Media and Communications
Location: Singapore
Job Description
Our client, a well-known MNC is looking for a talent joining their team as Japanese Speaking Secretary & Administrator
Responsibilities:
Secretarial Support to CEO (50%)
Manage schedule/appointment of CEO
Prepare and mail out the official letters (ex. thank you letters), sending congratulatory flower upon party or promotion to important companies
Scheduling and management of the company driver
Make arrangement for Golf event/competition (ie. Grey-kai / Sango-kai event/Company Group golf event)
Support other ad-hoc task according to CEO requests (Air-con/repair/banks/starhubs /sending gifts etc..)
Legal, Compliance, Internal Audit/Monitoring Support (40%)
Handle documents control for necessary documents filing (hard & soft copy), maintaining ledger record, etc.
Liaise with corporate secretary, company directors and/or related parties for organizing Annual General Meeting (AGM), drafting board resolution, submitting annual return, registration of BizFile for updating directors information, etc.
Support maintaining and updating company policies.
Support regional compliance seminar/training/conference related logistics such as scheduling, checking attendance and any other ad-hoc tasks, etc.
Maintaining internal audit record, findings report, etc.
Maintaining regional monitoring record, findings report, etc.
Liaise with HQ to organize monthly meeting and prepare, collect and disseminate necessary documents
Prepare and draft monthly and weekly reports for dissemination
Liaise with HQ Finance Dept. for monthly exchange rate and disseminate it to relevant parties
Liaise with D&B for contract renewal, request for usage report and other ad-hoc duties
Managing news services which IHIAP purchases and liaise with news service providers for contract renewal Handle renewal application, queries and/or liaison between Japanese Association, Japanese Embassy, JCCI, SBF
Liaise and handle corporate contract renewal, etc. with Airline Companies
Office Administrative Back-up Support (10%)
Any other duties as assigned by the HOD.
Requirements:
Minimum 3 years of relevant working experience
Knowledge of standard office & administrative practices and procedure
Proficient use of Microsoft office
Highly responsible and meticulous
Good interpersonal and communication skills
Japanese Language speaking, writing and reading skill (JLPT N1 equivalent) is required to liaise directly with Japan Global HQ, Japanese Association, Japanese Embassy, JCCI, etc